- Recordings and transcripts come with standard Microsoft 365 business plans, if your admin allows them.
- Intelligent recap (AI notes, chapters, tasks) needs Teams Premium or a Microsoft 365 Copilot licence.
- Audio and video recap need a Microsoft 365 Copilot licence.
- Transcription must be on for most recap features to work.
The three layers
| Feature | What it does | Licence |
|---|---|---|
| Recording and transcription | Video and a searchable transcript | Included with Teams in Microsoft 365 business plans, subject to admin policy |
| Intelligent recap | AI notes, suggested tasks, chapters and highlights after the meeting | Teams Premium or Microsoft 365 Copilot |
| Copilot in meetings, audio and video recap | Ask questions live; listen to or watch a recap | Microsoft 365 Copilot |
Microsoft's admin documentation states that intelligent recap needs a Teams Premium or Microsoft 365 Copilot licence, that audio recap needs Copilot, and that transcription must be turned on (Microsoft Learn). In July 2026 Microsoft added a Meeting Recap app; users without Premium or Copilot can still reach their recordings and transcripts there (topedia).
Turning on transcription
- In the meeting, open More → Record and transcribe.
- Choose Start transcription (and recording if you need video).
- After the meeting, open the meeting in chat or calendar and go to Recap.
If the options are greyed out, your organisation's policy has turned them off; ask IT.
Recap without a saved transcript
For organisations that don't want transcripts stored, Microsoft has introduced an option for Copilot-licensed users to get an AI recap without saving the transcript or recording (message center summary).
Your own notes in Teams
- Use the meeting's notes tab or a shared document attached to the invite so everyone edits one copy.
- Start from a template, and assign actions to named people in the meeting chat.
Questions people ask
Does Microsoft Teams take meeting notes automatically?
Is Teams intelligent recap free?
How do I get a transcript in Teams?
What's the difference between Teams Premium and Copilot for meetings?
Sources
- Intelligent recap for calls and meetings — Microsoft Learn
- New Meeting Recap app in Microsoft Teams — topedia, July 2026
- Teams: AI meeting recap without transcript — Microsoft message center summary
Checked 11 November 2026. Spotted something out of date? Write to [email protected].
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